HIPAA Compliant Email Solutions

Make Your Emails HIPAA Compliant Today


HIPAA mandates that you protect PHI (Protected Health Information) in transit, in storage, and at rest. There is a common misconception that email is a secure way to send and receive PHI. On its own, email is not a secure platform to transmit PHI.

What Are HIPAA Email Systems?

Our HIPAA compliant email service delivers encryption, advanced permission controls, detailed logs, audit reports, and physical security measures for server hardware. We provide a BAA for all of our customers, which is the foundation for HIPAA compliance. Our solution for HIPAA compliant Email also has the benefit of cutting-edge, fully-managed security and live support to assist you with any issues.

Understanding HIPAA Email Standards

The standards relating to HIPAA compliance for email require covered entities and business associates to implement access controls, audit controls, integrity controls, ID authentication, and transmission security mechanisms. If PHI is stored in emails, covered entities, and business associates must implement an email retention system that ensures they are able to respond to individuals’ access requests and Accounting of Disclosure requests within the timeframe specified under the Privacy Rule (currently 30 days).

Is Gmail HIPAA Compliant?

Standard versions are not. Using Gmail confidential mode or free Workspace encrypted email is not enough for HIPAA compliance. HIPAA Digital offers an enterprise solution for HIPAA-compliant Gmail, developed specifically for healthcare organizations. Our HIPAA-compliant Gmail solution provides a seamless user experience for emails and attachments, with the persistent data protections you require.

HIPAA Email System from HIPAA Digital
HIPAA Email Systems for PHI

Secure Your Emails Today

HIPAA Digital Secure Emails

Our encryption platforms are user-friendly. Here’s how the process works: Encrypted emails travel first to a protected ‘communication room;’ your recipients then receive a message and link from the room that they’ve received an encrypted email.

The link directs them to a two-factor authentication login and enables a separate code for them to input. Once the code is entered, they can view your decrypted message, and respond with an encrypted email of their own while in the communication room.

Zero Trust Security

Zero Trust security means that no one is trusted by default from inside or outside the email network, and verification is required from everyone trying to gain access to resources on the network. This added layer of security has been shown to prevent data breaches.

Data Leak Protection

Data loss prevention (DLP) is the part of our security strategy that focuses on detecting and preventing the loss, leakage or misuse of ePHI. Our DLP .policies are designed to prevent data breaches and protect sensitive information

HIPAA Compliant Emails

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Managed HIPAA Website Solution

All in One Click - HIPAA WordPress & Hosting Solution

Everything needed for full HIPAA website compliance is at your fingertips. After your free consultation and signing the Business Associate Agreement, your dedicated Account Manager will recreate your brand and website exactly as it is now, except they’ll implement all the technology and background security to make it HIPAA Compliant.

Your website will be hosted on Ultra-Fast, HIPAA Compliant, HITECH Certified Servers, running the very latest security protocols and threat mitigation procedures. HIPAA Digital is a fully managed, done for you service, leaving you free to concentrate on serving your patients and developing your business.

Our Analytics and Marketing add-ons ensure no trace of ePHI escapes to unauthorized third parties.

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HIPAA Compliant Website, Hosting & Marketing Education

Welcome to the HIPAA Compliant Website, Hosting & Marketing Education podcast! We're here to help healthcare professionals stay compliant. Join us for valuable insights on HIPAA regulations, secure hosting, and compliant marketing strategies. Stay informed and ahead of the curve with your host, Alexander Bentley-Sutherland.

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